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Special Circumstances

In this section, you will find additional information on applying for a Malaysian Pass for several unique circumstances: 

Dependant/ MM2H visa holders
  • All students holding a dependant MM2H pass (visa) are NOT allowed to study with this pass. You are required to obtain a Student Pass before the start of your course. Please submit a copy of your MM2H dependant pass sticker and passport details (info) page to Apply.Visa@nottingham.edu.my for further assistance.
  • For a new Student Pass (see Immigration information for new students).
  • Dependant pass (visa) holders can apply for their Student Pass from within Malaysia.
  • If you are a dependant pass holder, please notify the Visa Office at Apply.Visa@nottingham.edu.my upon submitting your VAL application for further instructions.
Students transferring from another institution in Malaysia
  • Students are not allowed to have more than one Student Pass, and their Student Pass is only valid for the specified course and institution.
  • Students who are transferring into UNM must shorten/ cancel their current Student Pass for their UNM visa application to be completed.
  • Transferring students may or may not be able to stay in Malaysia while their visa application is being processed. If your current Student Pass expires after your UNM course registration date, you may be able to stay in Malaysia during the visa application process.
  • Transferring students can refer to Immigration information for new students to start their VAL application, and will also be required to submit an attendance report, release letter, visa cancellation letter and a scanned copy of their cancelled Student Pass, most of which can be obtained from their previous institution.
  • If you are a transferring student, please notify the Visa Office at Apply.Visa@nottingham.edu.my upon submitting your VAL application for further instructions.
Students progressing to a higher level of study (e.g. Foundation to Bachelor's, Bachelor's to Masters, Masters/ MPhil to PhD)
  • Progressing students will have to apply for a new VAL.
  • Foundation students: Submit your VAL application documents to the Visa Office three (3) months before your current Student Pass expires. After your final results for your current course is released (usually in July), your Faculty will automatically progress you, and the Admissions Office will issue you a 'Conditional' offer (if you have resits) or an 'Unconditional' offer (if you have passed all modules successfully). Your VAL will only be issued to you if you have an Unconditional offer.
  • Bachelor's students: You must apply for the Master's programme of your choice in advance to receive an offer letter. Please visit the Enquiry Centre for information on how to apply and application deadlines. Submit your VAL application documents to the Visa Office 3 months before your current Student Pass expires. After your final results for your current course is released (usually in July), your Faculty will automatically progress you, and the Admissions Office will issue you a conditional offer (if you have resits) or an unconditional offer (if you have passed all modules). Your VAL will only be issued to you if you have received an unconditional offer.
  • Masters/ MPhil/ PhD students: You must apply for the MPhil/ PhD programme of your choice in advance to receive an offer letter. Please visit your HoS or Enquiry Centre for information on how to apply and application deadlines. Submit your VAL application documents to the Visa Office three (3) months before your current Student Pass expires.
  • Students are NOT allowed to apply for the SEV or enter the country with a conditional offer letter. You will be sent home by the Immigration Department if do not strictly follow this instruction.
  • Please refer to the Immigration information for new students for the document checklist and detailed information about the VAL application process.
Students with a Malaysian Employment Pass/ Work Permit
  • Students with a Malaysian Employment Pass (EP) may be exempted from applying for a Student Pass, and be eligible to engage in part-time studies.
  • You are required to submit an application to the ESD (Expatriate Services Department) at the Immigration Department (Putrajaya Office) to get the endorsement stamped in your passport to allow you to study part-time. This can be done through your employer. Failure to get the endorsement to study 'part-time' from the Immigration Department will result in students NOT being allowed to register.
  • In the event your EP renewal fails, you shall be required to change to full-time studies in order to continue and complete your remaining studies. Hence, you will be required to apply for the Visa Approval Letter (VAL) as other international students and making the visa fee payment and visa deposit. As such, you are NOT allowed to study part-time and shall NOT enjoy the privilege as an EP holder.
  • This process of getting an endorsement may take around 3 to 4 weeks and is subject to the Immigration Department (ESD) approval.
  • If you would like to check if your EP allows you to study part-time, please send your UNM offer letter and a scanned copy of your passport front page and valid EP page (sticker) to Apply.Visa@nottingham.edu.my so we may check and revert to you.
Students with a Diplomat Pass
  • Students with a Diplomat Pass may be exempted from applying for a Student Pass, and may be eligible to engage in part-time studies.
  • You are required to submit an application to Wisma Putra (Ministry of Foreign Affairs) in Putrajaya, to get an endorsement stamped in your passport to allow you to study part-time. Failure to get an endorsement to study 'part-time' from the Immigration Department, will result in students NOT being allowed to register. This can be done through your Embassy/High Commission in Kuala Lumpur.
  • In the event your Diplomat Pass renewal fails, you shall be required to change to full-time studies in order to continue and complete your remaining studies. Hence, you will be required to apply for a Visa Approval Letter (VAL) as other international students and making visa fee payment. As such, you are NOT allowed to study part-time and shall not enjoy the privilege as a Diplomat Pass holder.
  • If you would like to check on this, please send your UNM offer letter and a scanned copy of your passport front page (details) and valid Diplomatic Pass sticker to Apply.Visa@nottingham.edu.my we shall check and revert to you.
Overstaying your visa
  • If your student pass (visa) has expired and you have not renewed it yet, you should immediately visit the Visa Office for consultation. You can also reach the relevant Visa Officers at +603 8924 8078 or Hotline +603 8924 8088.
  • For further enquiries on applying for a dependant pass, please contact Mr Abdul Rahim Abdul.Rahim@nottingham.edu.my/ Mohd Haidir Haidir.Wahab@nottingham.edu.my
Bringing your family to Malaysia with you
  • Only postgraduate students are allowed to apply for dependant passes for their spouse, children and parents only.
  • Applications for dependant passes will only take place after the UNM student receives their Student Pass physically into their passport and after their post-medical is cleared. It is not possible to apply for dependant passes while you are applying for your VAL. Therefore, you are NOT allowed to bring in dependents along with you after receiving your VAL from the Immigration Department.
  • The dependant must possess their own passport, validity of passport should be above 18 months from the date of dependent pass will be received from the Immigration Department.
  • The documents required for dependant pass application include proof of relationship to the student (e.g. marriage certificate/ birth certificate, confirmation letter from your embassy in Kuala Lumpur, life insurance coverage), a bank account minimum of RM10,000 per dependent (3 months bank statements) and a full copy of the dependant's passport which should have a validity period of 18 months, and a passport-sized photograph. All documents MUST be written dated and signed by the issuing officer with rubber stamp.
  • This process would take around 4 to 6 weeks and at times can be longer depending on the Immigration Department.
  • The fee for a dependant pass is approximately RM1,000 (subject to change). The Visa Office can assist you with applying for a dependant pass once your dependant arrives on-campus.
  • For further enquiries on applying for a dependant pass, please contact Mr Mohd Haidir Haidir.Wahab@nottingham.edu.my
Completing of studies/ graduating students
  • It is required by the Ministry of Higher Education (MoHE) and Immigration Department of Malaysia that all international students completing their studies or graduating MUST cancel/ shorten their student pass before leaving to their home country or country of residence.
  • Students are not allowed to travel back to their home country without this being done. Therefore, you are required to submit your original passport, and cancellation fee (RM53) directly to EMGS and provide proof of payment, a copy of your flight ticket and additional documents one (1) month before your departure date - Refer to email notification sent by the Visa Office 2 months before completing your studies.
  • All new international students applying for a VAL will be required to pay an additional fee of RM2,000 as 'Visa Deposit' to UNM. This includes those applying directly to EMGS.
  • University’s bank account in Malaysia linked to https://www.nottingham.edu.my/Study/Offer-holders/Paying-your-fees/International-students.aspx
  • Once your passport has been handed to the Visa Office for visa shortening/cancellation, we will process and notify the Finance department to release your visa deposit (RM2,000) back to you. The Finance Office will be in touch with you on other formalities.
  • Any students who fail to comply this guidelines will lead to the Visa Office reporting this to the Police, EMGS, Immigration Department, Ministry of Higher Education and your embassy in Kuala Lumpur. In the event of this, your passport will be 'blacklisted' by the Immigration Department and the university will have not control over this. 
  • Please refer to email reminder sent to you by our officer for this process. For further enquiries on shortening/ cancelling your student pass, please contact Mr Mohd Haidir Haidir.Wahab@nottingham.edu.my or visarenewal@nottingham.edu.my You can also reach the relevant Visa Officers at +603 8924 8078 or Hotline +603 8924 8088.