Welcome to the University of Nottingham Malaysia's (UNM) e-Invoice Information Page. In compliance with the Inland Revenue Board (IRBM) mandate which was gazetted in Dec 2023, we would like to announce that we will be implementing electronic invoicing (e-Invoice) starting 1 August 2024. This page provides detailed information about the e-Invoice system, its benefits, and the integration with the IRBM’s e-Invoicing portal called MyInvois.
An e-Invoice is a digital representation of a transaction between a supplier (in this case, UNM) and a buyer (students). e-Invoice replaces paper such as invoices, credit notes, and debit notes.
An e-Invoice contains the same essential information as traditional document, for example, supplier’s and buyer’s details, item description, quantity, price excluding tax, tax, and total amount, which records transaction data for daily business operations.
The implementation of e-Invoice not only provides a seamless experience to taxpayers, but it also improves business efficiency and increases tax compliance. Overall benefits include:
We understand that this may raise questions or concerns, therefore we have prepared a list of FAQs for your reference.
Our finance team will be available to assist with any inquiries regarding your invoices.
We are committed to ensuring a smooth transition to the e-invoicing system. Please take note of the following:
What is e-Invoice?
An e-Invoice is a digital representation of a transaction between a supplier and a buyer. It is transmitted electronically to and validated by the Inland Revenue Board of Malaysia (IRBM). The information of the e-Invoice will be stored in the IRBM's database after validation.
Why is the University implementing e-Invoice?
To comply with the Inland Revenue Board’s (IRBM) Dec 2023 mandate and to improve efficiency and transparency in our invoicing processes.
Are all businesses required to issue e-Invoices?
Yes, per the IRBM e-Invoice Guideline, all businesses will be required to issue e-Invoices. e-Invoice will be implemented in phases according to annual turnover or revenue thresholds as stated in the statement of comprehensive income in the FY22 Audited Financial Statements.
When does this change take effect?
The e-Invoice system will be implemented starting August 1, 2024.
How will e-Invoice affect me as a student?
You'll receive digital invoices for tuition and other university fees.
Will I still receive paper invoices?
No, starting August 1, 2024, all invoices will be electronic and you will be required to validate the e-Invoice through an email notification from IRBM’s MyInvois Portal. Once you have done this, UNM will email you the final/validated e-Invoice.
What is the timeline to accept / reject the e-Invoice?
As mentioned above, you will receive an email notification from IRBM upon validation of e-Invoice. Any rejection request from you should be made within 72 hours from the validation.
When / why should you reject the e-Invoice? And next steps after rejection, what should you do?
If there is any inaccurate information, you will have 72 hours from the time of receipt to request rejection during the validation period. UNM will review the rejection request and cancel the validated e-Invoice if the rejection request is agreeable. Once the previous e-Invoice is cancelled by UNM, UNM will issue a new e-Invoice based on the updated information.
Will I need to take additional steps to receive my invoices?
No additional steps are required. You will receive invoices via your university’s email address.
How will this affect payment methods?
There will be no changes to the current payment methods. You can continue to pay invoices using your preferred method in
Payment of Fees (Malaysian)
Where can I find more information about this change?
The university will be sending out detailed communications via email. You can also check the university's website or contact the finance department for more information at Finance.eInvoice@nottingham.edu.my
Does the e-Invoice process my personal data?
The University collects essential information such as name, identification number, address, email address, contact number for the e-invoicing purposes. Your data will be securely processed and you have the right to access your e-Invoice data and report any concerns. For a detailed understanding of how your data is managed by the University, please visit our Data Protection Notice on UNM’s official website.
Where can I find more information about e-Invoice?
Are taxpayers allowed to continue claiming for tax deduction / personal tax relief without an e-Invoice?
Yes, taxpayers can continue to claim tax deductions or personal tax relief using existing documentation until such time the legislation has been amended.