Procurement Fraud
Notice to Vendors: Fraudulent Purchase Order via Email or Other Means
The University of Nottingham Malaysia would like to alert vendors to an active email ordering scam that involves requests for quotations, establishment of credit or submission of a purchase order, which purports to originate from the University but is in fact fraudulent.
While the University cannot prevent this illegal activity, we can share with you some common traits of these fraudulent emails which may help reduce the risk to your company from falling victim to such a scam. Nevertheless, we encourage all vendors to exercise due diligence in verifying the accuracy of all orders at all times. As such, the University is not responsible for any losses caused by a vendor fulfilling a fraudulent order.
We hope the below examples but not limited to, help your company decide how to identify and address such correspondences:
- The messages may include an attachment that is designed to look like an official request for quote or purchase order. It may include an authentic logo or University watermark copied from our website or contain some other graphics designed to look legitimate. It may even include a signature that looks legitimate representing one of our management team or buyers.
If you wish to seek further clarification on the official UNM Purchase Order or suspect fraud in any way, please contact us immediately at 603-89248638 or via email procurement@nottingham.edu.my to verify its legitimacy before responding to the email or filling the order.
The Central Procurement team of the University of Nottingham Malaysia value our partnership with you and appreciate the very important role your play in providing goods and services to university faculty, students, and staff.