Senior Officer; Students' Association

All applications will be treated in strict confidence and only shortlisted candidates will be notified.

*Pursuant to the Personal Data Protection Act 2010, you are advised to read and understand our Notice and Choice Principle Document, which is posted in our website. By submitting your detailed resume, you declare that you have read, understood and accepted our Notice and Choice Principle Document and have consented to providing your sensitive personal data to be processed by us.

We are seeking suitably qualified candidates to apply for the Senior Officer position in Students’ Association Department at the University of Nottingham Malaysia.

Job Responsibilities:

• Lead & coordinate the Students’ Association Volunteering Unit (new unit initiative).
• Manage and coordinate CS development and enhancement program.
• Ensure that CS finance transactions are up to date, accurate with continuous financial guidance.
• Provide semesterly analysis of CS financial sustainability.
• Coordinate trainings for CS Executives - incorporating UNM Strategic 2022-2026 plan and values.
• Liaison between CS with suppliers, vendors, and sponsors with UNM respective departments.
• Supervising SA Officer role of approvals of CS events, activities health and safety processes, and monitoring CS finances.
• Support and work with colleagues to ensure that customer service is delivered professionally for daily operational functions and updating department SOPs according to UNM, MOE and Malaysian government policy changes.
• To administer relevant procedures and policies of the Students’ Association Staff Office, including updating according to UNM, MOE and the Malaysian government SOPs.
• Troubleshooting SA online forms by coordinating with IT support for solutions.
• Support Manager in submission of internal and external audit as required by UNM stakeholders.
• Work with colleagues in planning and coordinating training for CS Executives for continuous improvement of processes and systems, procedures and policies for updating the SA Handbook.
• Other responsibilities and roles as assigned by the SA Manager or University of Nottingham Malaysia.

Job Requirements: 

• Degree in any field or its equivalent
• Ability in using the Internet, social media such as WhatsApp, FB, IG, and MS Teams for communication and research / information collation
• Good knowledge of Microsoft 365 and Office software, (MS Word, MS Excel, and MS Power Point) to be applied in information sourcing and producing reports and proposal
• Strong understanding of interpersonal and intercultural communication and able to articulate ideas.
• Good command of written and spoken English & Bahasa Malaysia
• Ability to multi-task and prioritise tasks
• Good time management skills and meeting deadlines.
• Basic to intermediate knoweldge in accounting and budgeting
• Initiative / proactive and understanding negotitation for positive outcomes
• Able to lead meetings and discussions with staff and students productively

Full Role Profile can be referred HERE

Interested candidates are invited to submit their applications via email to Recruitment by 19 January 2025.

REF NO: SA-241237-1